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Head of Admin & Workplace
ChillBase
Armenia · HybridSalary not disclosedfull-timeChillBase Careers
ChillBase hires this role into Yerevan or Dubai, Limassol, Almaty, Belgrade or Tbilisi. We are looking for a Head of Admin & Workplace to lead our administrative function, manage our international office network (hubs), and oversee local employee support services (Global Mobility, Travel, Office Management).
Responsibilities
- Launch new offices and hubs from scratch (key focus: Dubai, Serbia, Kazakhstan, etc.), covering search, lease negotiation, design, and fit-out
- Manage construction, renovation, and facilities contractors, engage external technical supervision, and validate estimates, materials, and timelines
- Develop and roll out unified quality, safety, and comfort standards across all company locations
- Drive full budgeting for the admin block (CapEx / OpEx), control payment pipelines, contract approvals, and defend budgets with Finance and Legal teams
- Establish fast and transparent workflows between Admin, Legal, and Finance to prevent cash flow gaps and missed deadlines
- Lead relocation, visa support, and legalization processes (Global Mobility) in partnership with local vendors and legal advisors
- Oversee corporate travel management (Travel), team offsites, and local internal events
- Develop the "office as a product" concept: design custom merch, drive recognition programs, and elevate the physical employee experience (EVP & Culture)
- Lead a distributed team of ~10 people (Office Managers, Travel Coordinators, Global Mobility Specialists): structure workflows, distribute responsibilities, set clear KPIs, and safeguard the team from burnout
- Who we are looking for
Languages
- Work format
- Hybrid
- Seniority
- Head
- Added
- 9 Oct 2026
- Last verified
- In the last 3 days