AP Systems and Automation Analyst

Responsibilities

• Serve as the domain expert and functional systems owner for AP applications, including OpenText VIM for SAP, EDI invoicing, Beeline, and CounselLink, managing configuration, improvements, and day-to-day production support.
• Coordinate OpenText VIM workflows, business rules, exception handling, OCR/document capture, and approval routing to improve first-pass match and touchless processing rates.
• Onboard and support suppliers on EDI invoicing (e.g., X12 810 invoices and 820 remittances), solve mapping errors, failed transmissions, and rejected invoices with IT and trading partners.
• Manage the integrations of Beeline (contingent workforce) and CounselLink (legal e-billing) with SAP, ensuring invoices, approvals, and accruals flow accurately and on time.
• Independently identify, prioritize, and lead automation initiatives across the AP process, delivering solutions using workflow tools, AI/ML, and scripting—from requirements through testing and deployment.
• Build and maintain reports and dashboards for AP benchmarks (e.g., touchless rate, first-pass match rate, exception volumes, cycle time, timely payment) and use data to drive continuous improvement.
• Lead multi-functional projects with IT, Finance Systems, Procurement, Legal, and HR on system upgrades, releases, and new entity onboarding, owning requirements gathering, user acceptance testing, and cutover activities.
• Support SOX adherence and audit preparedness for AP systems, including user access reviews, segregation of duties, change management documentation, and control evidence.
• Guide analysts and AP team members, handle partner concerns regarding complex system issues, and develop documentation, standards, and procedures for AP systems.
• What we need to see

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