Administrative Office Employee

Responsibilities

• Greet and welcome all guests, partners, and visitors upon arrival, ensuring a professional and warm first impression
• Notify the Founder or relevant team members promptly of guest arrivals
• Prepare and serve beverages (coffee, tea, water, or other refreshments) to guests according to their preferences
• Anticipate guest needs throughout their visit and proactively offer assistance
• Coordinate with the Founder's schedule to ensure hospitality is aligned with meeting timings
• Conduct regular inspections of the Founder's office, meeting rooms, reception area, and common spaces throughout the workday
• Ensure all areas are clean, tidy, and presentable at all times — before, during, and after meetings
• Coordinate with the cleaning staff to address any immediate or ongoing maintenance needs
• Monitor and replenish office supplies (coffee, tea, water, sugar, stationery, etc.) and report when restocking is required
• Report any facility issues (technical, hygiene, or aesthetic) to the relevant team for prompt resolution

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